组织化概念普及(十一)：年会

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Annual general meetings
年会

Incorporated associations
How often must an Annual General Meeting (AGM) be held?
How is an AGM called?
What business is conducted at an AGM?
What must be in the financial statement to members?
What must be lodged with the Registry after the AGM?

How often must an Annual General Meeting (AGM) be held?
年会举办时间？

An association's committee must ensure that an annual general meeting (AGM) is held within 6 months after the close of the association's financial year. An association's constitution must specify its financial year.
组织管理委员会必须确保年会在财年结束后6个月之内举办。组织章程指定财年时间。

In the case of a new association, the first annual general meeting must be held within 18 months from the date of incorporation.
对于新建立的组织，第一次年会必须在法人化后18个月内举办

How is an AGM called?
年会如何召集

The constitution for an association is required to specify the manner of calling an AGM and the manner in which notice of the AGM is to be given. The notice convening the meeting should specify that the meeting is the annual general meeting.
组织章程必须定义召集年会的方法以及如何通知年会召开的办法。

If the model constitution applies, the secretary must give a notice to each member specifying the place, date and time of the meeting and the nature of the business, including the fact that it is the AGM. The notice must be given not less than 14 days before the date fixed for the holding of the meeting. However, notice of any special resolution must be given to members not less than 21 days before the AGM. For convenience, the notice of meeting can be sent to members at the same time and on the same document as any notice of special resolutions provided it is sent not less than 21 days before the AGM.
如果采纳示例章程，秘书必须通知所有成员年会召开的地点，日期，时间，会议性质，明确告知这是年会。通知必须在会议日期定下后14天内发出。然而，任何特殊决议的通知必须在年会前21天内给出。方便起见，会议通知和决议通知最好能在年会21天内一起送出。

If the association's constitution so provides, the AGM may be held at two or more venues using any technology that gives each of the association’s members a reasonable opportunity to participate.
如果章程有规定，年会可以在多处同时召开，运用任何技术使得成员可以合理的参与

What business is conducted at an AGM?
年会处理那些事物？

The business of an AGM is normally to:
年会因该处理以下事物：

•confirm the minutes of the last AGM and of any special general meeting held since that meeting
•receive from the committee reports on the activities of the association during the last financial year
•elect office bearers and ordinary members of the committee
•receive the association's financial statements [this must be done at the AGM], and
•conduct other business of which notice has been given to the members.
确认上次年会和上次年会至今所有的会议记录
接受委员会提交的上一财年的组织活动报告
选择官员和委员
接受组织财务报告(必需)
其他事物

What must be in the financial statement to members?
给予成员的财务报告必需包括哪些？
Tier 1 associations
Tier 1 associations are larger associations whose gross receipts exceed $250,000 or current assets exceed $500,000.

At each AGM of a Tier 1 association, the committee must submit the association’s financial statements for the previous financial year, together with the auditor's report for those statements, to the members.

The statements must be prepared in accordance with the Australian Accounting Standards and must deal with matters prescribed by the regulations. The statements must be audited and the auditor's report must be prepared in accordance with the Australian Auditing Standards.

Tier 2 associations
Tier 2 associations are the smaller associations whose gross receipts are less than $250,000 and current assets are less than $500,000.

At each AGM of a Tier 2 association, the committee must submit the association's financial statements for the previous financial year to the members. The financial statements must give a true and fair view of the association's affairs and must include an income and expenditure statement and a balance sheet that sets out the sources of income and expenses, assets and liabilities.
等级2的组织的管理委员会必需向成员提供上一财年的财务报告。财务报告必需真实可靠并且必需包含收入支出表体现资产和债务

If an incorporated association fails to hold an annual general meeting or to submit financial statements to members, then each member of the committee of the association will be guilty of an offence and liable to a penalty.
如果未能举行年会或者提供财务报告给成员，管理委员会是失职的且极有可能被罚

What must be lodged with the Registry after the AGM?
年会后必需登记哪些？

Tier 1 associations
Within one month of the AGM, or no later than 7 months after the end of the financial year, the public officer must lodge the following documents with the Registry of Co-operatives & Associations:

•a summary of the association’s financial affairs (Annual summary of financial affairs Form A12)
•a copy of the financial statements submitted to the members at the AGM
•a copy of the auditor’s report for those statements
•a document setting out the terms of any resolution passed at the AGM in connection with the financial statements and the auditor’s report, and
•the prescribed fee.
Failure to properly lodge the annual statement means the public officer will be guilty of an offence and liable to penalty. The documents will not be taken as lodged if the relevant fee has not been paid.

Tier 2 associations
Within one month of the AGM, or no later than 7 months after the end of the financial year, the public officer must lodge a summary of the association’s financial affairs (Annual summary of financial affairs Form A12) together with the prescribed fee, with the Registry of Co-operatives & Associations.
年会后一个月内或者财务年结束后7个月内，PO必需提交财务报告(A12表)和相应费用

Failure to properly lodge the annual statement means the public officer will be guilty of an offence and liable to penalty. The statement will not be taken as lodged if the relevant fee has not been paid.
无法登记意味着PO的失职以及可能的惩罚。登记必需付费

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